Monitoring Your Sponsored Funds

  • The responsibility for monitoring all grant and contract expenditures belongs to you, the Principal Investigator (PI) or Project Director (PD).
  • All expenditures must comply with the sponsor's and University's guidelines and be aligned with the approved budget in the proposal application.
  • Special Funds Accounting (SFA) recommends that the PI/PD review all expenditures on a monthly basis, at a minimum. It may be necessary for the PI/PD to create an internal spreadsheet to monitor the rate of spending and available balances.
    • Helpful Tip: You may receive monthly detail and summary financial reports from your Departmental Administrator. 
    • Alternatively, there are several reporting tools available for monitoring expenditures on your own:
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